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The 2008 Exhibition & Planning Grant Guidelines are available
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New This Year
New LOI and Application Deadlines:
Letters of Intent are due Friday, November 16, 2007.
Applications are due Friday, February 15, 2008.
New Eligibility Criteria and Grant Levels:
In an effort to support curatorial energies across the spectrum of our visual arts community and to encourage the work of emerging as well as established organizations and curators, PEI has made the following changes:
- Small organizations with an operating budget of under $125,000 are now eligible to apply for funding.
- Independent curators are now eligible to apply directly for funding.
- Maximum planning grant request amounts have been increased from $20,000 to $25,000 for organizations
with operating budgets of over $125,000.
- Maximum exhibition implementation grant request amounts have been increased from $200,000 to $250,000 for organizations with operating budgets of over $1 million.
New Project Eligibility:
In a further effort to assist organizations with bringing to regional audiences the best of the national and international artworld, PEI has made the following change:
- Organizations now can apply for support to present at their venues outstanding traveling exhibitions that would not otherwise be seen in our region.
Click here for further information on all applicant eligibility criteria and maximum allowable grant requests.
Description of
the Initiative
The Philadelphia Exhibitions Initiative (PEI) was established in 1997 to stimulate artistic development and excellence in the region’s visual arts community. PEI supports public visual arts exhibitions and accompanying publications of high artistic caliber and, cultural significance. PEI awards grants of up to $250,000 for exhibitions implementation
and up to $25,000 for exhibitions planning to applicants meeting the program’s eligibility requirements, goals, and objectives. Philadelphia Exhibitions Initiative grants are awarded annually on a competitive basis and are selected by a panel of internationally recognized visual arts professionals.
The Philadelphia Exhibitions Initiative provides professional development opportunities through curatorial
roundtables and symposia that address important issues in the field, travel grants for curatorial research and development, and access to its research library of more than 1,500 volumes. PEI also publishes critical writing on curatorial practice as a service to the community and the field, including proceedings from the symposium
Curating Now: Imaginative Practice/Public Responsibility and an anthology entitled Questions of Practice:
What Makes a Great Exhibition?
Between 1997 and 2007, the Philadelphia Exhibitions Initiative funded 50 exhibition grants and 23 planning
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Program
Goals and Priorities
The Philadelphia Exhibitions Initiative’s primary goal, as with the other artistic initiatives of the Trusts, is to enhance the cultural life of the community; and to do so by addressing the following priorities:
To augment and enrich programmatic quality.
PEI seeks to challenge its applicants to explore and clarify their artistic vision as they search for thoughtfully
considered and productive ways to raise and enhance the overall artistic quality of their exhibitions. Quality in this
context refers to the substance and significance of an exhibition’s subject and/or theme, artworks, curatorial vision,
and its accompanying publications, as well as the appropriateness and effectiveness of the exhibition’s physical
presentation, and its relevance to the organization’s mission. PEI also seeks to be responsive to worthwhile projects
that challenge the bounds of conventional exhibition methodology and structure, and encourages innovative
thinking on the part of applicants with respect to exhibition practice.
To reward applicants that re-examine their programmatic assumptions.
In supporting applicants’ core missions as they are interpreted and articulated through exhibitions, PEI also seeks
to present them with an impetus to stretch the conceptual boundaries of their understanding of that mission.
PEI represents an opportunity for regional practitioners at many levels to concentrate on and advance their artistic
missions within the context of the highest standards of practice in the field at large. In this context, a key question
for organizations to ask themselves is “How might a reconsidered and/or expanded interpretation of our artistic
mission be embodied in an exhibition that does not merely represent institutional business as usual?” PEI also seeks
to support emerging and established independent practitioners with a compelling curatorial vision and record of
achievement who also wish to challenge their working assumptions and further develop their work through
projects of increased conceptual scope and reach.
To strengthen artistic capacity.
PEI seeks to assist applicants to arrive at a strengthened rather than depleted position upon the funded project’s
conclusion. While such a strengthened position is best defined by individual applicants, it might encompass, but
not be limited to, the following areas: the production of substantive publications; the commissioning of new
works; the opportunity to work with heretofore inaccessible artists and colleagues nationally and/or internationally;
innovative use of collections; more effective marketing initiatives; reconnecting with or building audiences;
and access to new audiences.
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Eligibility for
Awards
Organizations whose primary mission includes the presentation of the visual arts through public exhibitions are
eligible for grants from this program. Other types of organizations who wish to undertake a visual arts project
relevant to their mission are also eligible, provided they meet the program’s other eligibility criteria.
As of 2008, independent curators who apply as individuals (not in conjunction with an organizational sponsor),
and who meet the stated requirements here are also eligible to apply directly for PEI support.
Additional Eligibility Criteria Include:
All organizations:
- Organizations must be located in the five-county Philadelphia area (Philadelphia, Bucks, Chester, Delaware, and Montgomery), and be classified as tax exempt organizations.
- Organizations must have been in operation for at least two years of full programming.
- Organizations must employ professional staff with appropriate expertise and have at least one full-time professional staff person, or a full-time designated project director with fiscal and administrative responsibilityfor the project.
- There is no minimum operating budget requirement if the applicant meets all other necessary criteria.
However, there are restrictions on the grant request amount for independent curators and for organizations
with budgets below $125,000. See page 8 for further information on allowed maximum requests.
- Prior PEI grantees must have completed all reporting requirements on PEI-funded projects before re-application.
Independent Curators:
- Independent curators must have resided in the five-county area served by PEI for at least two continuous years at the time of application.
- Independent curators must have conceptualized and produced five professional, public exhibitions within the
last three years at viable, verifiable venues. None of these exhibitions can be of student work or have been organized when the curator was a student, either at a graduate or undergraduate level.
- Independent curators can not be employed as a full-time curator at an arts organization in the five-county area.
- Applicants must have a signed commitment from the proposed exhibition venue and other major collaborators at the time of application.
- Graduate or undergraduate university and college students are not eligible to apply to PEI.
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Projects
Eligible for Funding
Public presentations of works of visual art through temporary exhibitions, supported, as appropriate, by
accompanying publications and documentation, are eligible for funding. These presentations may include works
of art from all periods and all cultures in all visual arts media.
Where appropriate, collaborations between organizations and artists are encouraged, as artists and their creativity
can occupy a vital place in an organization’s artistic development. PEI pays particular attention to adequate
remuneration to artists for their services.
PEI wishes to encourage fresh curatorial viewpoints in our region as well as more organizational interaction with
the field at large. Therefore, we will support guest-curator, or curator-in-residence projects as a means to bring new
curatorial energies and viewpoints to our community, as well as exhibitions organized with collaborating partners
from outside the region that include their presentation at multiple venues, thus increasing these projects’ visibility,
impact, and audience.
Projects may be newly devised in response to PEI, or organizations can apply to augment an already
scheduled exhibition.
As of the 2008 granting cycle, applicants may also now apply for support to present significant exhibitions organized
elsewhere (traveling shows) that would not otherwise come to this region. These projects, however, must also be
demonstrably responsive to PEI’s goals and priorities as outlined here.
PEI’s primary emphasis rests on supporting exhibitions and accompanying publications of high artistic merit and
significant impact that enhance the cultural life of the region.
PEI will be responsive to and remain flexible enough to consider any worthwhile project that falls within its purview
and meets its general criteria.
Types Of Projects Eligible For Support May Include But Are Not
Limited To:
- Exhibitions of borrowed/loaned works, including one person and thematic shows
- Presentation/reinterpretation of collections
- Creation of new works for an exhibition
- Temporary exhibitions in non-traditional venues
- Exhibition series
- Collaborative institutional exhibitions (consortium projects)
- Curator-in-residence projects
- Exhibition exchanges
As of its 2008 granting cycle, PEI will support bringing touring exhibitions organized outside the region to the
area, provided those exhibitions meet PEI’s goals and priorities. PEI-funded exhibitions also may be organized with
collaborators from outside the five-county area, and/or travel to other national or international venues, provided
they are also presented within the five-county area.
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Eligible Costs
Eligible costs covered by the PEI grants may include
- Research, development, and planning costs
- Fees for traveling exhibitions
- Artists’ and curators’ travel with per diem
- Publications and interpretive material, including printed and electronic media
- Related artists’, curators’, designers’, and writers’ fees, including curator-in-residence fees. Independent
curators applying individually may include a fee as a project director based on a reasonable percentage of
the exhibition’s total costs.
- Costs of catalogue distribution
- Services of outside specialists (e.g., guest curators applying with organizational sponsors, exhibition designers)
- Commissions and accompanying artists’ residencies
- Conservation of artwork for purposes of presentation in the project at hand
- Costs related to installation, travel and touring of exhibitions including expenses related to loans of artwork,
exhibition fabrication, and preparation costs for exhibition and travel
- Shipping
- Insurance
- Educational programming (e.g., lectures, symposia) in conjunction with the show including those programs
that might engage the public and link artists and artworks with audiences in creative ways
- Marketing/advertising/public relations costs directly related to project
- Costs associated with presentation of art in non-traditional venues (e.g., space rental, special space
preparation, special security needs)
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Ineligible
Costs
PEI does not fund
- Capital improvements
- Staff salaries and benefits, and other general operating costs
- Permanent equipment purchases not directly integral to the project
- Acquisition of artworks for permanent collections
- Costs of receptions or other social activities
- Exhibitions of single, privately owned collections
- Exhibition of works by the applicant organization’s staff, board members, faculty, or trustees
- Endowments
- Debt reduction
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Grant
Terms
PEI grants are awarded based on what is required to conceptualize, plan, and produce an exhibition and
accompanying publication(s). Exhibition implementation grants may cover a period of support of up to three years
from notification; planning grants cover a period of one year, and all projects must be completed within that
timeframe. Applicants should allow sufficient time to plan, execute, and close out their project.
Applicants may apply for only one project per year (for either implementation or planning). However, lead
applicants of a collaborative project may also submit an individual application in the same cycle. Applicants awarded
a specific type of grant (either implementation or planning) in one round may not reapply for that same kind of grant
until they have completed their funded project. Grants will be paid out over the duration of a project according to
the terms of awardees’ grant contracts.
As of the 2008 granting cycle, maximum grant requests will be designated as follows:
- Organizations with an operating budget of more than $1 million may apply for exhibition implementation
support of up to $250,000 and planning support of up to $25,000.
- Organizations with an operating budget of more than $125,000 may apply for exhibition implementation
support of up to $200,000 and planning support of up to $25,000.
- Organizations with an operating budget under $125,000 may apply for exhibition implementation support
of up to $40,000 and planning support of up to $7,500.
- Independent curators who are not applying with an organizational sponsor may apply for exhibition implementation support of up to $20,000 and planning support of up to $5,000.
However, in applying for funding from PEI, applicants are encouraged to apply for realistic project dollars in terms
of their overall resources, size of facility, staff, track record, audiences reached, and the nature of the project itself.
Project grants are allocated with regard to the applicant’s overall capacity, financial and otherwise, to produce
projects meriting the requested support.
Applicants are strongly encouraged to discuss their grant request amounts with PEI’s director.
One-to-one matching funds are not required. However, project budgets must be detailed as described in the
application forms and clearly indicate the total project costs, how the grant funds will be used, where other funds,
if needed, will come from, and the degree of commitment of any additional funders.
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Review
Process and Criteria
Applications are reviewed and the exhibition awards are determined by a panel of arts professionals (curators,
museum directors, artists, art historians, visual arts organization directors, etc.), selected for their breadth and
expertise, and drawn from relevant areas of the field, who meet annually.
The panel members come from outside the Philadelphia area to ensure programmatic integrity and minimize
conflicts of interest. The overall panel changes from year to year, however, individual panelists may serve in more
than one cycle.
The following criteria are used to evaluate PEI proposals:
- Artistic merit and significance of the project, as assessed by the quality of the proposed exhibition concept,
artist(s) and/or art works involved in the project; curator’s experience and qualifications; quality of the project’s
interpretation of or contribution to the applicant’s overall organizational mission as well as its responsiveness
in addressing PEI’s goals; quality of the accompanying publications, both in terms of content and format;
involvement and appropriate reimbursement of artists; contribution of the project to the field and the region.
- Ability to carry out the project, quality and creativity of the applicant’s exhibition history and other relevant
past programming; appropriateness of the project under review to the applicant’s mission and audiences; degree
of the participants’ commitment; qualifications of professional staff and other participants; appropriateness of
the facilities; appropriateness of the project budget; stability and fiscal responsibility of the organization; proven
ability to manage other curatorial projects; evidence of effective collaboration among relevant participants, if
appropriate; completeness and clarity of application.
- Impact of project/public benefit/access, including demonstrable ability to go beyond business as usual, ability
to strengthen institutional capacity or develop curatorial capacity; usefulness of related publications; educational
and outreach activities; the potential of the project to contribute works of artistic value to the region and to
enhance the cultural life of the region; the potential of the proposed project to identify, reach, and serve its
targeted audiences; potential of project to increase constituencies and build new audiences; well-considered and
appropriate marketing activities with potential to raise project awareness, as well as reach targeted audience(s)
and attract visitors to the project.
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Conditions of
Awards
Applicants awarded grants must:
- Execute the project within the period indicated in the grant application, and comply with all contract terms.
- Credit the Philadelphia Exhibitions Initiative in all publications and press releases associated with the sponsored
product. The credit line should read: This project has been supported by a grant from the Philadelphia Exhibitions
Initiative, a program of the Philadelphia Center for Arts and Heritage, funded by The Pew Charitable Trusts,
and administered by The University of the Arts, Philadelphia.
- Supply the Philadelphia Exhibitions Initiative for its archives with 25 copies of each publication produced in
conjunction with the sponsored project and a set of 20-30 images (.JPEG format at 72dpi) on CD-ROM
comprehensively documenting the exhibition as installed.
- Supply interim and final narrative and budget reports on the schedule outlined in the grantee’s contract
as well as press reviews, and other relevant material as requested by PEI.
- Comply with any and all other terms of the grant contract.
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Factors That Contribute
to a Successful Proposal
- Conceptual scope and innovation of project. Successful applications address their subjects in fresh and original
ways, offering new perspectives on artists and/or the artistic and socio-cultural issues underlying their work.
- Logistical scope and ambition of project. Successful applications can involve logistically and conceptually
complex projects that challenge applicants to reach a new level of programmatic capability.
- Appropriate project scale. Successful applications need not necessarily involve large-scale projects. Quality,
innovation and imagination can also be embodied in small, but dynamic and thoughtfully considered projects.
Projects should be appropriate to the applicant’s size, capacity, and mission, and should represent a ‘stretch’
within that context.
- Working with new, heretofore inaccessible emerging and mature artists as well as scholars/experts. Successful
applications take advantage of PEI’s structure to work with guest curators and/or artists of national/international
reputation, as well as similarly distinguished essayists and speakers.
- Commissioning new work. Successful applications often involve supporting the production of new work by
participating artists.
- Stretching, taking/tolerating risk, as opposed to doing business as usual. Successful applications usually involve
projects that represent a demonstrable stretch for the applicant in scale, scope, and/or concept, but in raising the
bar so high, may also pose an inherently greater risk of failure.
- Identifying and reaching targeted and new audiences; developing extensive, project-specific ancillary and
educational programming. Successful applications have comprehensively thought-out programming that
responds in a creative and relevant manner to the needs of the project’s anticipated audiences.
- The production of substantial and innovative publications that include original scholarship. Successful
applications generate a greater number of, or more comprehensive publications, usually with multiple essays
especially commissioned for the show that address the topic under consideration from a variety of points
of view. Often catalogues are also innovative in format and/or design.
- Working collaboratively with other partners on the exhibition and/or its ancillary programs. Successful applications
often take advantage of area resources to expand and enrich the scope and impact of their projects.
- More extensive, creative, and broader-based marketing efforts. Successful applications consider every aspect of
the project as an opportunity to raise project awareness and attract visitors, and include consideration of the
dissemination of press releases, announcements and catalogues, and educational programming, as well as
advertising in their efforts to raise project visibility.
- Evidence of interest from the field. While not all successful applications contain a travel component (certain
projects, e.g., are not appropriate for touring), funded projects often travel to venues outside the region, or
are noted in national/internation
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Exhibition Grants
Application Guidelines
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PEI
Summary Report of PACDP Cultural Data Profile
In 2004, The Pew Charitable Trusts in partnership with the Greater Philadelphia Cultural Alliance, the Pennsylvania
Council on the Arts, and the William Penn Foundation launched the Pennsylvania Cultural Data Project (PACDP),
and online system for collecting and standardizing historical financial and organizational data. PADCP is intended to
benefit the field by providing a means by which to analyze and report on the impact, assets, and needs of the
state’s cultural community. This powerful tool will enable participating organizations to benchmark their progress
and better equip advocates to make the case for arts and culture, and will facilitate improved grant making and
policy development by the funding partners.
The Philadelphia Exhibitions Initiative and the other artistic initiatives of the The Pew Charitable Trusts, along with
public and private funders throughout the state of Pennsylvania, now require applicants to complete a Cultural Data
Profile through the Pennsylvania Cultural Data Project Web site. Many of you may have already
completed the PACDP in the past year. Information for the Cultural Data Profile is organized by fiscal year-end and
data is only entered for completed fiscal years for which an approved financial audit or review exists. Organizations
that are not audited or reviewed will enter data based on approved year-end financial statements. If you do not
have an approved audit, review or financial statements since your last Data Profile, you do not need to create a
new profile. Upon completion of the Cultural Data Profile, applicants should go to “Funder Reports” section of the
PACDP Web site and print the predefined Philadelphia Exhibitions Initiative report. Relevant information from the
applicants’ Cultural Data Profile will automatically be imported into the Philadelphia Exhibitions Initiative report.
One copy of the report must be attached to the full Philadelphia Exhibitions Initiative application and submitted by
Friday, February 15, 2008.
Applicants
should direct questions concerning the Cultural Data
Profile directly to:
PACDP Help Desk:
Toll Free: (866) 21-PACDP or (866) 217-2237
E-mail: help@pacdp.org
The PACDP Help Desk is available Monday–Friday from 9:00am–5:00pm.
PACDP Web site: www.pacdp.org
All other questions concerning the
Philadelphia Exhibitions Initiative application should
be directed to PEI staff. |
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GENERAL INSTRUCTIONS
Please read and follow instructions carefully. Applicants are strongly encouraged to schedule an appointment
with the PEI director (by telephone or in person) to discuss their projects and confirm their eligibility for support.
A LETTER OF INTENT TO APPLY is required for all applicants. Letters should be no more than one page, and
should briefly outline your projected proposal and grant amount request. Letters of intent are due in the PEI office by
Friday, November 16, 2007. We will not accept any submissions by e-mail.
DEADLINE FOR APPLICATION: APPLICATIONS MUST BE RECEIVED IN THE PEI OFFICE (BY POST OR HAND-DELIVERED) BY 5 P.M. ON FRIDAY, FEBRUARY 15, 2008.
Applications will be acknowledged within two weeks of receipt. Applicants will be informed of decisions regarding
awards by letter by May 15, 2008, with funded projects to begin no earlier than May 15 of that year. Information on
the funded projects and the panel will be included in that letter.
A COMPLETE APPLICATION INCLUDES:
- Two copies of PACDP Cultural Data Profile for institutional applicants, original and one copy of the completed application as well as the required copies of all necessary enclosures and support materials in the
order indicated here. All copies, enclosures, and supplemental material, other than the application
form, must be SINGLE-SIDED, and submitted on standard 20lb white copier paper.
- Independent curators are not required to submit the PACDP profile if they are applying without
institutional sponsorship.
PLEASE NOTE:
Incomplete applications will not be reviewed.
Applications should be typed or computer printed directly on the enclosed form. Be sure to put your name at the top of each page. Applications are also available online at www.philexin.org. Please call for specific instructions regarding online applications.
Type size can not be smaller than 10 points.
DO NOT reduce copies, staple the application forms or enclosures and support materials, or submit any material not required.
Applications can not be faxed or e-mailed.
Please follow instructions for submitting work samples here.
All applications must be received in the PEI office by
5p.m. February 15, 2008 at:
Philadelphia Exhibitions Initiative
Philadelphia Center for Arts and Heritage
1608 Walnut Street, 18th Floor
Philadelphia, PA 19103
Phone (267) 350-4930
Fax (267) 350-4997
www.philexin.org
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Application
Special Requirements and Enclosures
READ CAREFULLY AND FOLLOW ALL DIRECTIONS ON APPLICATION FORMS, AS WELL AS REFERRING
TO APPLICATION SPECIAL REQUIREMENTS AND ENCLOSURES, AND INSTRUCTIONS ON HOW TO
SUBMIT WORK SAMPLES.
- If your project involves the presentation/reinterpretation of a collection, please include a detailed exhibition
plan as far as known, including who will design the exhibition and their qualifications.
- If commissioning new work(s), include a letter of commitment from the artist(s) involved and provide a
description as far as known of the work to be produced.
- If this is a guest-curator, or curator-in-residence project, explain the process and reason for the curator’s
selection, as well as the nature of their interaction with the institution over the course of the project.
What are the artistic benefits of working with this curator at this time for your organization?
- If this is a collaborative institutional project (consortium), the project’s lead member must check the box and
provide requested information on the cover page of the application, complete and submit the application,
and have all other members of the consortium submit a letter on each participant’s letterhead providing the
following information:
- Organization name, address, contact, with day and evening phone, fax.
- Organization’s total total expenses for last fiscal year.
- Three to four line mission statement.
- Brief description of organization’s involvement in planning and executing the proposed project, including
their programming, management, and financial responsibilities. Be specific.
- Signature and date of consortium member director; countersigned and dated by lead applicant’s director.
- If you plan to circulate this exhibition, please list the participating institutions, their degree of commitment,
and the tour dates as known. Why is it important for this project to travel? What will be the anticipated
revenue from the tour and will it be used to offset project costs?
- If this project is organized by an independent curator, include a signed letter of commitment from the venue
in which the exhibition will be presented.
In addition, all applicants must submit:
- Two copies each of résumés of all relevant project personnel. Résumés must be condensed into one-page
narrative summaries. More extensive résumés may also be submitted as supplementary material (curatorial staff, authors, designers, etc., as indicated in application).
- Two copies of a representative list in reverse chronological order (two pages maximum) of exhibitions that your organization has presented in the last two years that provide an overview of your program and exemplify your ability to carry out the project. Include titles of shows, dates and curator(s), and a brief description. If applying as an independent curator, include list of exhibitions conceived and organized over the last two years in reverse chronological order. Include information on participating artists, venues, any major collaborators, any publications produced, or ancillary programs organized, and any funding procured for the exhibitions.
- If applicable, two copies of a working checklist of artworks to be included in the exhibition for which you
are requesting support with artists’ name, title of work, date, medium, size, lender, and degree of commitment of lender. Note whether works have been secured for loan or are representative samples.
- One copy of a timetable for the realization of the project.
- A description of measures taken to protect the works of art in the exhibition, including security, fire protection, and climate control systems. Briefly describe the qualifications of the personnel supervising, handling, packing,
and installing the works.
- One copy of your organization’s most recently audited financial statement, if applicable.
- One copy of a list of your organization’s professional staff and board members, if applicable.
- IRS determination letter for tax-exempt status, if applicable.
- Eight images on CD-ROM of previous exhibition installations that provide a sense of the facilities in which your project will take place. Specific file name instructions can be found here. The CD-ROM must be
accompanied by a corresponding numbered typescript that provides the following information: Applicant’s name, title and venue of exhibition, name of artist, title of work, date, as well as dimensions, and medium. A brief description (one paragraph only), if helpful, may also be included.
- Twenty to twenty-eight images on CD-ROM relevant to the project proposal. Specific file name instructions can be found here. The CD-ROM must be accompanied by a corresponding numbered typescript that provides the following information: Applicant’s name, title of exhibition, name of artist, title of work, date, as well as dimensions, and medium, and other relevant information as necessary (e.g., brief descriptions).
- One copy each of three or four examples of appropriate publications produced by your organization, or if
independent curator, three or four copies of publications produced in conjunction with exhibition organized,
as available.
- Project work samples with necessary explanatory material submitted as instructed here.
Please submit application in order noted below:
- Signed original and one copy of completed application forms
- Two copies of PCADP Cultural Data Profile, if applicable, as detailed on here, for all institutional applicants
- Two copies of applicable special requirements as detailed here.
- Two copies of résumés in one-page condensed format for all relevant project personnel
- Two copies of applicant’s representative list of exhibitions
- Two copies of project working checklist
- One copy of project timetable
- One copy of description of measures taken to protect artwork, especially if exhibition will take place in
non-traditional venue
- One copy of most recently audited financial statement, if applicable
- One copy of a list of your organization’s professional staff and board members, if applicable
- IRS determination letter, if applicable
- Eight images on CD-ROM of previous exhibition installations, along with a typescript
- Twenty to twenty-eight images on CD-ROM relevant to project proposal, along with a typescript
- One copy each of representative publications as indicated above
- Other work samples (videotape, DVD, etc.) as appropriate
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Submitting
Work Samples
When submitting CD-ROM: (required for all applications)
- Applicants must submit 8 images of previous exhibition installations (marked as site samples).
For independent curators include installation images of representative, previously organized exhibitions.
Include venues in description.
- Applicants must submit at least 20, but no more than 28, images relating to exhibition under review
(marked as work samples).
- Images must be in .JPEG format and should not be any larger than 2 MB.
- Image DPI should be set to no less than 72 dpi and no more than 100 dpi.
When saving your visuals, please use the format as follows:
- Applicant name / designate “site” or “work” sample / image number in the sequence (i.e. 1,2,3…) to be shown.
- Submit a corresponding numbered typescript that provides the following information: applicant’s name,
name of artist, title of work, date, as well as dimensions, and medium. Include a brief description of the work
if necessary, including how it relates to the proposed project.
- Visuals will be projected in numerical order. Please be sure to review your compact discs so your visuals
are viewed in the proper order and intended orientation.
OPTIONAL SUPPLEMENTARY MATERIALS:
If you are submitting videotape as additional supplementary material:
- Only 1/2 inch videotape (VHS) is acceptable.
- Applicants may supply up to 5 selections totaling 15 minutes of running time.
- Tape must be cued up to the segment(s) that you wish the panel to view. Please indicate the length of the segment (3 minutes maximum each) to be viewed. Place the selection(s) in priority order at the beginning of the tape and indicate the length of each selection(s).
- Provide a corresponding typescript that provides title and artist(s) for each selection, length of selection, other necessary technical and/or credit information
- Mark each tape with the following information: organization’s name, project title, artist(s) name, title(s) of work, date, length cued, black and white or color; sound or silent.
- Include explanation of how sample relates to the project under consideration.
If you are submitting a DVD:
- Mark with the following information: applicant’s name, project title, title of work (if not clearly given), date of production, name(s) of producer(s) as relevant.
- Include explanation of how sample relates to the project under consideration.
Applicants with special equipment needs and/or using advanced technologies should call PEI before preparing a submission to make sure PEI has appropriate equipment.
While the Philadelphia Exhibitions Initiative will take every care to handle work samples properly, we cannot be responsible for any loss or damage. Support materials remain with the program for archival purposes. If you wish your discs and/or other work samples to be returned, please provide a stamped, self-addressed envelope.
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Future
Program Modifications
The Philadelphia Exhibitions Initiative reserves the right to modify this program at any time in the future in response to experience gained from its operation, and input from applicants and recipients, external evaluations, and the community. Return to Top
Planning
Grants Application Guidelines
WHAT
ARE THEY?
These are grants for applicants to research, plan, and develop exhibitions, or to develop their curatorial and programmatic capacity. These grants may also be utilized for curatorial consultation in conjunction with planning. These grants are up to $25,000 each (see maximum request allowances on page 8), and must be expended
within one year of receipt of funds. Planning grants are adjudicated during the annual panel meeting, but
separately from exhibition grants.
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WHAT
ARE THE BENEFITS?
The goal of these grants is ultimately to assist applicants in becoming more competitive within PEI’s regular panel process. Consultation and planning grants allow applicants to take advantage of curatorial expertise, to undertake an extensive and thorough planning period, and to consider a project that will move their artistic mission forward while furthering its essential aims.
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WHO IS
ELIGIBLE?
Applicants who meet PEI’s general eligibility criteria for applications as outlined on page 5 and who present
public exhibitions of visual arts. An applicant may not apply for both a planning grant and an exhibition grant in
the same cycle. If you have questions about your eligibility or planning project, please call PEI.
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ALLOWABLE
COSTS:
The awards may be used to cover reasonable costs associated with consultation, and planning activities.
These include travel and per diem expenses, honoraria for consultants, telephone, initial audience evaluations,
special research, or other appropriate expenses incurred as part of the consultation and planning process.
Travel costs can cover both visits to other sites for consultation with advisers and bringing in outside consultants.
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CRITERIA
FOR EVALUATION:
- Artistic quality, as assessed by the artistic substance and significance of project concept under development;
quality, qualifications, and appropriateness of curator and/or other consultants; qualifications of other project staff
to carry out proposed tasks.
- Quality of project planning, activities proposed are well conceived and justified for advancing project in
early stages of development, plan is realistic and clearly outlined; budget is realistic and clearly outlined.
- Impact of project, project will assist applicants in developing exhibition proposals that will move applicants
forward in their artistic development, be responsive to PEI’s goals and priorities, and competitive within its
applicant pool.
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DEADLINES
FOR APPLICATION:
| LETTERS OF INTENT ARE DUE IN OUR OFFICES BY FRIDAY, NOVEMBER 16, 2007. APPLICATIONS MUST BE RECEIVED IN THE PEI OFFICE (BY POST OR HAND-DELIVERED) BY 5 P.M. ON FRIDAY, FEBRUARY 15, 2008. |
Receipt of this award does not guarantee future PEI funding.
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2007 PLANNING GRANTS SPECIAL
REQUIREMENTS AND ENCLOSURES
All applicants must submit:
- Two copies each of résumés of all relevant project personnel. Résumés must be condensed into one-page
narrative summaries. More extensive résumés may also be submitted as supplementary material (curatorial
staff, designers, consultants, etc., as indicated in application).
- Two copies of a representative list in reverse chronological order (two pages maximum) of exhibitions that
your organization has presented in the last three years that provide an overview of your program. Include titles
of shows, dates, and curator(s), and a brief description. If applying as an independent curator, include list in
reverse chronological order of exhibitions conceived and organized over the last two years. Include information
on participating artists, venues, any major collaborators, any publications produced, and any funding procured
for the exhibitions.
- One copy of a timetable for the realization of the planning project.
- One copy of your organization’s most recently audited financial statement, if applicable.
One copy of a list of your organization’s professional staff and board members, if applicable.
- IRS determination letter for tax-exempt status, if applicable.
- Eight visuals of previous exhibition installations that provide a sense of the facilities in which your project
will take place. Specific file name instructions can be found here. CD-ROM must be
accompanied by a corresponding numbered typescript that provides the following information: organization’s
name, title of exhibition, name of artist, title of work, date, as well as dimensions, and medium.
- One copy each of two examples of appropriate publications produced by you or your organization, and one
copy each of two examples of appropriate publications by the guest curator, where relevant.
Please submit application in order noted below:
- Signed original and one copy of completed application forms
- Two copies of PACDP Cultural Data Profile as detailed here, for all institutional applicants
- Two copies of résumés in one-page condensed format for all relevant project personnel
- Two copies of organization’s representative list of exhibitions
- One copy of project timetable
- One copy of most recently audited financial statement, if applicable
- One copy of a list of your organization’s professional staff and board members, if applicable
- IRS determination letter, if applicable
- Eight visuals of previous exhibition installations
- One copy each of two publications as specified above
See instructions for submitting required materials:
When submitting CD-ROM: (required for all applications)
- Applicants must submit 8–16 images related to the planning project.
- Images must be in .JPEG format and should not be any larger than 2 MB.
- Image DPI should be set to no less than 72 dpi and no more than 100 dpi.
When saving your visuals, please use the format as follows:
- Applicant name / image number in the sequence (i.e., 1, 2, 3…) to be shown
- Submit a corresponding numbered typescript that provides the following information: organization’s name,
name of artist, title of work, date, as well as dimensions, and medium. Include a brief description of the work
if necessary, including how it relates to the proposed project.
- Visuals will be projected in numerical order. Please be sure to review your compact discs so your visuals
are viewed in the proper order and intended orientation.
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